Accounting Specialist/Receptionist

Summary

Perform clerical tasks related to the efficient maintenance and processing of accounts payable transactions, accounts receivables transactions, and cashier/receptionist duties. To provide positive, friendly first experience greeting customers and they enter the location. Provide administrative functions including, but not limited to telephone, handling customer payments, mail pick-up/delivery, reconciliation of cash drawer and data entry.

Duties & Responsibilities

Account Payable Specialist

• Organizing and prioritizing, attention to detail and accuracy, confidentiality, exercising good judgement and communication skills, team work and problem-solving skills are a must.
• Devote himself/herself to ensuring satisfaction to customers.
• Determine production and quality requirements by asking questions and listening.
• Attend company meetings as required.
• Maintain a follow-up system that encourages follow through with assigned projects.
• Establish personal performance goals that are consistent with company standards of productivity and devise a strategy to meet those goals.
• Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.
• Understand the terminology of the business and keep abreast of technology changes in products and services.
• Know and understand the federal, state and local requirements which govern the company’s business.
• Follow lawful directions from supervisors.

Receptionist

• Greeting of customers in a positive and friendly manner; in person or through the telephone
• Assist accounting department as requested
  • Research and solve payment discrepancies
  • Running checks and reconciling cash drawer
  • Reconciling credit card statements
• Data entry
• Sorting & internal delivery of mail
• Other duties as assigned

General Expectations

• Understand and follow work rules and procedures.
• Participate in performance management.
• Interact well with others and be a positive influence on employee morale.
• Uphold the company’s non-disclosure and confidentiality policies and agreements.
• Work evening, weekend and holiday work hours as required.
• Able to successfully pass a background check, if required